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Summons to EASA Lund’s Annual Election Meeting

You are hereby officially summoned to the Annual Election Meeting of the East Asian Student Association Lund. The meeting will be held on 9 May 2019 at 17.00, venue to be announced. The meeting is open to the public and all members who have been registered for membership no later than 25 April will have the right to vote.

The meeting will handle the following matters:

– Election of the Board of 2019/2020
– Election of the Election Committee (2-3 positions)
– Election of Auditor(s)
– Proposition by the Board to Amend the Bylaws
– Any motions sent in by members. These shall be submitted in writing to president@asialund.org at least seven days prior to the meeting, i.e. 7 May.

Information about the Election:

The meeting agenda can be found under “documents” on this website.

The Election Committee is in the process of electing all candidates that applied for the positions. They will present their nominees one week in advance of the meeting, on 2 April.

All members of the association have the opportunity to candidate at the meeting. Although counter-candidacies must be registered no later than 2 May by sending an email with your name, your intention to counter-candidate and which position you intend to counter-candidate to election@asialund.org. This does not apply to candidates already nominated to a position or to vacant positions.

The election process is as follows:

If there are no counter-candidates:
The Election Committee presents the nominated candidate for the position. If there are no nominated candidates, the Chair asks if there is anyone who wants to nominate themselves or anyone else during the meeting.
The Chair asks if there are any counter-candidates.
The nominated candidate or spontaneous candidate gives a speech of 1-2 minutes, followed by questions from the meeting.
The candidate then leaves the room.
The meeting votes through acclamation unless a closed ballot is requested.

If there are counter-candidates:
The Election Committee presents the nominated candidate for the position. If there are no nominated candidates, the Chair asks if there is anyone who wants to nominate themselves or anyone else during the meeting.
The Chair asks if there are any counter-candidates.
Any people who intend to counter-candidate announce their candidacy.
All candidates, except for the nominated candidate, leave the room accompanied by one of the attesters/vote counters.
The nominated candidate gives a speech, 1-2 minutes, followed by questions from the meeting.
The nominated candidate leaves the room and the same process is repeated for any remaining candidates if there are any.
All candidates leave the room.
The floor is open for discussion.
The meeting decides through a secret ballot.

For any further questions on the election process, how to write a motion or anything else please contact president@asialund.org.

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